REGISTRY CLERK VACANCY AT UNFPA

The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development  is recruiting personnel  for the  position  in the Country Office.

REGISTRY CLERK

DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Operations Manager, the incumbent performs the following duties:-

Ensures maintenance of registry system focusing on achievement of the following results:
Maintenance of the office filing system in accordance with the UNFPA Global Filing System
Opening of new subject files as required and disposal of old files in accordance with the established retention schedule.
Maintenance of archives, making sure files are properly stored and accessible; safe keeping of documents
Provision of photocopies of material from the registry files, as requested by staff. Assistance in the collection of  reference and background material from registry files
Establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files.
Preparation of correspondence and reports related to registry activities.

Ensures provision of effective mail management focusing on achievement of the following results:
Receipt, registration, coding and forwarding of incoming faxes, letters and other correspondence to proper department/unit/officer.
Registration and dispatch of the outgoing communications, including pouch, and follow-up distribution. Prepares the summary of enclosure forms and necessary documents and maintains the file on pouches received to ensure that all bags are accounted for.

Ensures cost recovery for pouch/courier services focusing on achievement of the following results:

Provision of information for proper prorating and billing of Units
Follow up with Units to ensure reimbursement of the courier charges

Competencies and Critical Success Factors:

Corporate Competencies:
Demonstrates commitment to UNFPA mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
Knowledge Management and Learning

Shares knowledge and experience
Provides helpful feedback and advice to others in the office

Development and Operational Effectiveness

Demonstrates good IT skills
Good knowledge of UNFPA global filing system
Understanding of UNFPA operations procedures

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Responds positively to critical feedback and different points of view

REQUIRED SKILLS AND EXPERIENCE
The ideal candidate should:
Be a Nigerian National, (Male or Female)
Diploma in Business Administration, Secretarial Administration or Records Management.  Some typing skills required and knowledge of sound record-keeping procedures
Possess at least 4 years cognate experience.
Have a good knowledge of the UN  system
Possess  good oral and writing skills in English
Have demonstrated a sense of integrity in the discharge of their duties.

CLICK HERE TO APPLY

DUE DATE: 27 November, 2014

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About Unknown

Deji Sadiq, a.k.a DEJI OF LAGOS is a LASU trained Economist turned freelance journalist, a Blogger, an information strategist, a public affairs analyst and a committed activist with a passion for equal opportunities.