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SENIOR HUMAN RESOURCES OFFICER
PROJECT DESCRIPTION:
The Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS) project is a five-year PEPFAR program to provide high quality HIV/AIDS services, and to build the capacity of the public and private sectors in Nigeria in order to provide these services in a sustainable manner. The SIDHAS project is funded by the United States Agency for International Development (USAID).
JOB SUMMARY / RESPONSIBILITIES:
Under the direction of the AD HR, provide administrative and technical or program support to Human Resources (HR) Team in functional areas, including recruitment, employee relations, benefits administration, compensation, HRIS, and training.
DUTIES AND RESPONSIBILITIES:
Work with the AD HR to develop HR systems in assigned functional areas, e.g. Orientation Program, Recruitment Program, Benefits Program, etc.
Assist AD HR with production of deliverables for HR strategy development and initiatives.
Work with AD HR for development of systems approach to support various HR programs.
Study and analyze market and data trends and use this information to formulate, implement, document, and evaluate processes, systems or programs.
Work with the AD HR to ensure day-to-day operations of HR-related functions are addressed in a timely, efficient, and proactive manner.
Provide regular briefings to AD on HR matters, including the status of recruitment, training, leave balances, etc.
Maintain a thorough awareness of developments in labor laws and legislations and advise management accordingly.
Under the direction of the AD HR, coordinates FHI’s recruitment process and work with team members to ensure a smooth process flow from identification of a vacancy to the filling of that vacancy.
Assist in developing job descriptions and maintaining all job descriptions of staff.
Ensure conformity with recruitment requirements and compliance with the rules and regulations.
Coordinate the preparation of vacancy announcements in consultation with the AD HR.
Review and screen applicants for basic compliance with position qualifications, summarizes CVs for easier evaluation by the departmental heads.
Provide spe...t employee relations advice and guidance with particular respect to disciplinary, grievance and absence, to ensure acceptable levels of individual employee performance.
Support the effective implementation of all employee welfare schemes including the Staff Group Life Assurance Scheme, the Health Insurance scheme and the Pension scheme. Liaise closely with benefits and pension administrators on behalf of management.
Assist in coordinating and/or conducting training workshops to support field offices on such topics as supervisory skills, performance assessments, effective interviewing, etc.
Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Report to supervisor on variances and status on regular basis.
Work independently with initiative to manage high volume work flow.
Perform detail-oriented work with a high level of accuracy.
Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
Must exhibit high levels of professionalism, integrity and ethical values at all times.
Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
Record keeping, report preparation, filing methods and records management techniques.
Use a computer to accurately and rapidly enter and retrieve data and information.
Working knowledge of in-country employment regulations, e.g. Nigerian labor/employee relations statutes and capacity to apply them to FHI Nigeria.
Ability to intervene with all levels of staff, representatives of donors and collaborating agencies, individuals from diverse cultures, and the public with diplomacy and firmness.
Strong knowledge in salary structure and development, benefits and compensation, surveys/benchmarking and job evaluation systems.
Excellent written, oral and interpersonal communication skills with ability to work as a team member.
Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
Attention to detail with a high degree of accuracy.
QUALIFICATIONS
BS/BA degree in Business Administration, Social Sciences or its recognized equivalent with 5 – 7 years of relevant experience. Or MS/MA degree in Business Administration, Social Sciences or its recognized equivalent, and 3 – 5 years relevant experience.
Demonstrated success in multicultural environments is required.
Certified member of Chartered Institute of Personnel Management of related body is an advantage.
SENIOR TECHNICAL OFFICER MONITORING & EVALUATION
PROJECT DESCRIPTION:
The Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS) project is a five-year PEPFAR program to provide high quality HIV/AIDS services, and to build the capacity of the public and private sectors in Nigeria in order to provide these services in a sustainable manner. The SIDHAS project is funded by the United States Agency for International Development (USAID).
JOB SUMMARY / RESPONSIBILITIES:
The Senior Technical Officer (M&E), under the supervision of the State Program Manager, and with technical oversight from the Director of Monitoring and Evaluation, is responsible for the design and implementation of monitoring and evaluation for the state office. S/he will work with others in the state office and local implementing partners to ensure that state monitoring and evaluation activities are appropriate and meet the donor and project’s M&E needs.
DUTIES AND RESPONSIBILITIES:
Provide leadership to the state office and field level M&E program and provide overall guidance on program/project monitoring and evaluation and on US Government and Government of Nigeria reporting requirements. Provide support to the sites in the state, including interacting with site Program Managers, Implementing Agencies and local research groups on needs and ensuring that locally employed Monitoring and Evaluation staff, consultants and FHI partners understand and can support these requirements.
Manage the state office’s reporting cycle to ensure high quality and complete datasets are sent to the country office on a periodic basis, or when required.
Work with local partners to develop their project monitoring and evaluation plans and support the correct implementation and use of routine data collection tools.
Conduct monthly routine monitoring visits to project sites and provide supportive supervision.
On a monthly basis, ensure that high quality analyzed facility-level data is disseminated to relevant staff at facilities and decision-makers. Ensure that data is used to highlight important programmatic gaps and coordinate with facility management and other departments in addressing these gaps.
Coordinate regular data quality assessments, undertaken in a participatory manner, with facility staff and ensure the completeness, consistency and validity of routine data.
Ensure that the quality of program/project Monitoring and Enhanced Evaluation in the sites is of international standard and quality by supporting the development and implementation of appropriate mechanisms to ensure quality.
Provide direct technical assistance and capacity building in the design and implementation of the program/project Monitoring and Enhanced Evaluation components of the activities in the communities served.
Build capacity of local partners in project monitoring and with program staff and local partners, use program/project monitoring data to modify existing programs and design new programs.
Provide technical support in evaluation research (including sampling strategies, analysis and presentation of data) to the local research groups working on the Secure the Future project.
Participate in project assessments, evaluations and design teams.
Document lessons learned and best practices in monitoring and evaluation, according to USAID and PEPFAR guidelines.
Represent FHI and makes presentations at professional meetings and conferences related to Monitoring and Evaluation research.
Remain informed of current issues regarding Monitoring and Evaluation of programs in the HIV/AIDS/STI fields by review of current literature; is alert to any implication of such research for project and program activities.
Help ensure that the quality of program/project activities adheres to SOPs by supporting the development and implementation of appropriate mechanisms to ensure quality of all Global Health program interventions.
Assist in the development and maintenance of the computerized data capture of program activities and provides technical assistance and training to the staff at the state office responsible for data entry and management. Provide technical assistance to M&E officers of NACA/NASCP, SACA/SASCP, NTBLCP/STBLCP and NMCP/SMCP in integrating FHI data into the national HMIS.
Perform other duties as assigned.
KNOWLEDGE, SKILLS & ATTRIBUTES:
Knowledge of health and development programs in developing countries in general and Nigeria specifically.
Knowledge and experience in project-level or state/national-level monitoring and evaluation system implementation for Global Health Initiatives.
Knowledge of health, reproductive health or HIV/AIDS/STI/TB and Malaria programming in developing countries.
Knowledge of Nigerian clinical setting, including government and non-government settings.
Sensitivity to cultural differences and understanding of the social, political and ethical issues surrounding HIV infections.
Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants and recipients of assistance.
Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
High degree of proficiency in written and spoken English communication.
Well-developed computer skills.
Ability to travel within Nigeria 25% time.
QUALIFICATIONS:
MB.BS/MD/PHD or similar degree with 3 to 5 years relevant experience in project-level or state/national-level monitoring and evaluation system implementation for Global Health Initiatives.
Or MPH or MS/MA in relevant degree with 5 to 7 years relevant experience in project-level or state/national-level monitoring and evaluation system implementation for Global Health Initiatives.
Or BS/BA in statistics, pharmacy, microbiology, monitoring and evaluation or in relevant degree with 7 to 9 years relevant experience in project-level or state/national-level monitoring and evaluation system implementation for Global Health Initiatives.
Familiarity with Nigerian public sector health systems and NGOs and CBOs is highly desirable.
ASSOCIATE DIRECTOR, HUMAN RESOURCES
JOB SUMMARY / RESPONSIBILITIES:
Lead in the development and implementation of FHI’s HR strategy. Lead the Human Resources (HR) Team in functional areas including job specification, recruitment, employee relations, performance management, benefits administration, compensation, HRIS, and staff development including training. Provide technical direction and oversight on compliance of zonal offices on HR matters.
DUTIES AND RESPONSIBILITIES:
Provide direction, oversight, and interpretation of HR-related policies and procedures that guide the day- to-day operations of the organization.
Provide overall leadership and guidance of HR team to ensure day-to-day operations of HR-related functions are addressed in a timely, efficient, and proactive manner.
Provide regular briefings to management on HR matters, including the status of recruitment, training, leave balances, staff turnover, etc;
Participate in decision making on matters related to human resources; Identify synergies and solutions for the management of staff gaps and vacancies to optimize the use of existing personnel.
Collaborate with Director, Global HR Programs to create FHI HR best practices and FHI HR standards.
Provide technical assistance and monitoring to zonal and state offices in the administration of their HR functions.
Oversee recruitment process, both internal and external for all FHI Nigeria appointments to ensure optimal effectiveness, transparency and accountability. Ensure compliance with FHI standards by all hiring managers and interviewers.
Work with hiring managers in planning and implementing recruitment, orientation, benefits etc. to the required standards.
Work closely with finance team on appropriate coding and charging of staff to program funding sources.
Initiate, develop, and implement organizational HR programs and strategies.
Contribute to the development and editing of policies and procedures; review and recommend updates to policy manual as required.
Oversee the management of and review periodically contracts for services provided to FHI employees, e.g. medical insurance etc.
Supervise, coach, and mentor the HR team, to include assigning of responsibilities, conducting performance reviews, assessing and identifying development opportunities that strengthens HR’s role in the organization.
Participate in annual staff planning process for programs and budgets and advise CO leadership on related HR issues, e.g. skills gaps, training needs, over or under staffing, etc.
Maintain a thorough awareness of developments in labor laws and legislations and advise management accordingly.
Create and maintain process and procedures for building and maintaining the accuracy and integrity of data in a timely manner.
Collaborate with FHI HR colleagues in multiple locations.
Act as a resource for expatriate staff and liaison as appropriate with Global HR team; areas include relocations and management of the expatriate country office orientation.
Perform other duties as assigned.
KNOWLEDGE, SKILLS & ATTRIBUTES:
Ability to maintain confidentiality and use judgment on sensitive HR matters.
Working knowledge of in-country employment regulations, e.g. Nigerian labor/employee relations statutes and capacity to apply them to FHI Nigeria.
Familiarity with multiple program (i.e. donor) regulations on HR, including recruitment, remuneration, severance etc.
Ability to manage HR in an international environment with Nigerian and TCN employees.
Working knowledge of USAID FSN regulations and practices.
Ability to execute detail-oriented work rapidly and with a high level of accuracy.
High degree of proficiency in written and spoken English communication, including presentation and training skills.
Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
Ability to intervene with senior staff with diplomacy and firmness.
Working knowledge of relevant office software packages and any specialized HR packages.
QUALIFICATIONS:
BS/BA in Business Administration, Social Sciences or related field and a minimum of 9 years relevant experience with at least 5 years in international development programs; MS/MA in Business Administration, Social Sciences or related field and a minimum of 7 years relevant experience with at least 3 years in international development programs.
Demonstrated success in multicultural environments is required.
Professional certification / qualification in a recognized HR body is required.
Experience and good working knowledge of USAID regulations is an advantage.
HR experience in the not-for-profit sector is an advantage.
TO APPLY
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SENIOR HUMAN RESOURCE OFFICER
SENIOR TECHNICAL OFFICER M & E
ASSOCIATE DIRECTOR, HUMAN RESOURCES
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