![NG-[A_BA[COMP_TABL_ALLC]:TABLETS_160x600](https://lh3.googleusercontent.com/blogger_img_proxy/AEn0k_sMrBn6zXNnoE3w3nFtOBEvE6UPn9OQJkH9HbIgmpRt8NoJQ-WDAx7gb0LzikRIihCczinx4POOYgi9nnTDdGr9w9XEUfKPIbigmwjZzXagCSjsWuY8oNsFvmHjsuC2TM_5Caf6gttkhuJzdIhH5Y5G2HFLWNUPU5OQvinZ32GBB8Var2FRrQ=s0-d)
ADMINISTRATIVE SPE...T
POSITION SUMMARY:
The Administrative Spe...t provides support to various administrative and human resources functions and performs a broad range of administrative, clerical and secretarial duties. This position will be based at the head office located in Abuja, with program activities expected to be carried out in the North Eastern states. Limited travel may be required.
Reporting & Supervision:
The Administrative Spe...t reports to the Human Resources & Administration Manager.
PRIMARY RESPONSIBILITIES:
Primary responsibilities include but are not limited to the following:
With the guidance of HR & Admin Manger, maintain up-to date and accurate computer and hard copy personnel files, prepare job announcements/job descriptions, file documents in personnel files, conduct interviews, recruit staff, and facilitate new employee orientations and trainings.
Handle general inquiries and requests for information and materials via email, mail and/or phone.
Collect departmental updates for monthly organization report.
Retrieve, log and sort resume inquiries
Assist in organizing training sessions and/or workshops
Manage and provide staff orientation; plan exit interviews.
Ensure timely communication on employment changes i.e. resignations, terminations, leave applications, time sheets and other personal related information.
Maintain employee telephone lists and floor map.
Assist with ordering supplies and inventory management, as needed.
Provide assistance with trip expense reports, photocopying, ordering reading and learning materials, as needed.
Assist staff with mailing projects.
Serve as main office point of contact for greeting and directing visitors
Perform other duties, as assigned.
QUALIFICATIONS:
University degree in human resources, business administration, or related field is desired.
Three years’ work experience in an office environment is required.
Multi-tasking with positive attitude is required.
Good communication and interpersonal skills are required.
Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
Experience in organizing and filing information is required.
Attention to detail and ability to follow up on tasks to completion.
Excellent record keeping and documentation skills are required.
Flexibility and ability to work in busy environment.
Experience of working in a conflict environment is a plus.
Written and spoken fluency in English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is preferred.
PROJECT DRIVER
POSITION SUMMARY:
The driver is responsible for operating a vehicle owned by the organization to provide transportation services to the employees and visitors of the organization; to move expendable and non-expendable supplies, equipment and furnishings, as necessary; ensure that preventive maintenance of the vehicle is performed on a regular basis. The position will be based in Abuja, Nigeria. Travel is expected throughout North-East Nigeria.
Reporting & Supervision:
The project driver reports to the Human Resources & Administration Manager.
PRIMARY RESPONSIBILITIES:
Primary responsibilities include but are not limited to the following:
Assist the project staff in obtaining and facilitating movement to different project sites.
Arrange for vehicle repairs, when necessary, and ensure that the vehicle is kept in good working condition.
Log official trips, daily mileage, gas consumption, maintenance, oil changes, etc.
Ensure that all required procedures and laws are adhered to when driving.
Collect and deliver mail or other type of correspondence, when required.
Provide safe transportation to passengers.
Assist in moving supplies, equipment and furnishings, as necessary, from one location to another.
Provide airport pick-up/drop-off services to official visitors of the project.
Perform other related duties, as assigned.
QUALIFICATIONS:
Completion of Secondary School is required.
A minimum of 3 years’ experience driving a motor vehicle is required. At least 1-2 years of experience with an International Organization is preferred.
Excellent knowledge of different regions in the country is required.
Working knowledge of the rules and regulations involved in the safe and efficient operation of driving is required.
Valid Nigerian Driver’s license is required.
Clean driving record/history is required.
Excellent Communication skills are required.
Experience of working in a conflict environment is a plus.
Good working knowledge of English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is preferred.
PROCUREMENT SPE...T
POSITION SUMMARY:
The Procurement Spe...t is responsible for assisting with all facets of the day-to-day procurement requirements for a busy international development office. The scope of the position includes but is not limited to completing procurement-related paperwork, collecting quotations for goods and services, entering procurement information into the project database, managing inventory and conducting spot checks, completing inventory receipts and preparing payment requests. This position will be based in Abuja, with program activities expected to be carried out in the North Eastern states. Travel may be required.
Reporting & Supervision:
The Procurement Spe...t reports to the Procurement Director.
PRIMARY RESPONSIBILITIES:
Primary responsibilities include but are not limited to the following:
Apply procurement and cost-competition principles and bids received for goods and services.
Ensure appropriate procurement actions and checks and balances for all procurement –related functions
In coordination with the Procurement Officer and Procurement Director, procure goods and services for program and operational functions.
Maintain and ensure compliance to developed procurement systems.
Supply goods and services to project sites in compliance with project requirements
Ensure up-to-date and complete procurement files for all vendors for both operational and procurement supplies
In coordination with the Procurement Officer and Procurement Director, ensure that all goods and service procurement actions conform to internationally accepted procurement best practices and Nigerian law
Assist in regular procurement system audits and regularly review and verify market prices for standard items
Assist Finance staff with the budget reviews and monitoring against expenditures
Other duties as assigned
QUALIFICATIONS:
University degree is required.
Minimum three years’ experience in procurement/logistics including contracts and service agreements
Thorough knowledge of internationally accepted procurement best practices
Proficiency with Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Strong analytical skills are required.
Multi-tasking with positive attitude is required.
Ability to establish and maintain effective, sustainable relationships with project staff and vendors is required.
Prior experience with international organizations or international-funded projects is highly desirable.
Experience working in a conflict environment is a plus.
Proven ability to work under pressure
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
GRANTS SPE...T
POSITION SUMMARY:
The Grants Spe...t is responsible for supporting the activities of the Grants officer in the geographic area to which s/he is assigned. This includes assisting with developing grant ideas, monitoring grant implementation, closing grants and maintaining all related electronic and paper files. Travel to field is anticipated. This position will be based in Abuja, with program activities expected to be carried out in the North Eastern states. Travel to field is anticipated.
Reporting & Supervision:
The Grants Spe...t reports to the Grants Manager.
PRIMARY RESPONSIBILITIES:
Primary responsibilities include but are not limited to the following:
Assist with management of all aspects of assigned grant portfolio throughout all stages of project development, implementation and closure; update associated trackers, such as the grant status and closing trackers.
Input data entry into the grants tracking database.
Assist with the review of grant ideas to ensure they match program objectives, include all relevant information, comply with grant identification process, etc.
Contribute to budgeting and procurement estimates for grant implementation and verify information is documented and procedures are followed.
Assist Grants Officer(s) with preparing project proposals through system database, incorporating project activities, deliverables, monitoring and evaluation plan, media plan within specific timelines.
Assist Grants Officer(s) with completion of required documentation, such as grant agreements and grant closing requirements.
Help identify/document success/impact stories for reporting and documentation in the database.
Coordinate with staff in all offices in order to complete assigned tasks; engage in regular coordination with Procurement unit on implementation issues.
Provide maintenance of grant files.
Travel to field offices for follow up/support on activity implementation, as needed.
Perform other tasks, as assigned.
QUALIFICATIONS:
• University degree in public administration, economics, finance, business management or a related field is required.
• Three years’ experience in grants management with international donor programs is required.
• Experience in negotiating budgets, reviewing financial reports, file management is required.
• Prior experience with internationally-funded projects is highly desirable.
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Ability to work under short deadlines and efficiently handle multiple tasks.
• Attention to detail and the ability to function well in a team.
• Experience of working in a conflict environment is a plus.
• Fluency in oral and written English is required.
• Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
GRANTS OFFICER
POSITION SUMMARY:
The Grants Officer is responsible for supporting a distinct portfolio of program activities. This includes developing grant ideas in collaboration with Program Development Office, supporting and monitoring grant implementation, closing grants and maintaining all required electronic and paper files. S/he will closely coordinate with Program Development Officers to ensure that projects are developed and implemented in a manner that advances project goals and current strategy objectives. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states.
Reporting & Supervision:
The Grants Officer reports to the Grants Manager.
PRIMARY RESPONSIBILITIES:
Primary responsibilities include but are not limited to the following:
Manage all aspects of assigned grant portfolio throughout all stages of project development, implementation and closure. Manage associated timelines and donor reporting requirements for individual grant activities. Maintain internal trackers, such as the grant status and closing trackers. Monitor grant portfolio pipeline of financial commitments and disbursements.
Serve as a key point of contact for information on related project issues, coordination with partner organizations and sociopolitical and development trends.
Develop project ideas in coordination with Program Development Office.
Manage strategy objectives/action plan for assigned grant portfolio per the approved work plan.
Draft project ideas with estimated budgets and present them in internal Grant Review Committee meetings.
Prepare project proposals in grant database incorporating project objectives, activities, deliverables, monitoring and evaluation plan, media plan, budget and timeline.
Ensure compliance with donor and organizational policies, procedures and regulations, throughout activity implementation. Ensure thorough, audit-compliant documentation.
Monitor project progress against the approved project implementation timeline; identify delays and work closely with Program Development Office to ensure projects stay on track.
Track overall project development and identify trends to document ‘success stories’ and ‘lessons learned’.
Engage in overall political analysis, impact assessment, and participate in strategy development to advance the project goals.
Review and contribute to the Final Evaluation Reports and prepare project documents for closing.
Coordinate with staff in all departments to complete assigned tasks; engage in regular coordination with Program, Procurement and Finance units to quickly resolve implementation issues.
Travel to project sites for follow up/support on activity implementation, as needed.
Perform other tasks, as assigned.
QUALIFICATIONS:
University degree in public administration, economics, finance, business management or a related field is required.
Five years’ experience in grants management is required.
Prior experience with internationally-funded projects is highly desirable.
Demonstrated experience reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits of grantees, and file management.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Ability to work under pressure and efficiently handle multiple tasks
Ability to work under own initiative or as a part of a team
Experience of working in a conflict environment is a plus.
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
FINANCE OFFICER
POSITION SUMMARY:
The Finance Officer is responsible for providing effective financial support to the project assuring compliance with internationally recognized finance policies and procedures. The scope of the position includes but is not limited to assisting with entering local transactions in accounting software, running monthly reports, processing travel advances, processing payroll, reviewing expense reports, monitoring receivables and payables, ensuring compliance with Nigerian and international finance regulations, ensuring adequate cash balances to cover project activities and processing wire transfer requests. This position will be based in Abuja, with program activities expected to be carried out in the North Eastern states. Travel may be required.
Reporting & Supervision:
The Finance Officer reports to the Finance Director.
PRIMARY RESPONSIBILITIES:
Primary responsibilities include but are not limited to the following:
Apply internationally accepted accounting principles and procedures to analyzing financial information and prepare accurate and timely financial reports.
Ensure appropriate accounting control procedures.
Monitor cash balances, prepare advance account reconciliations and bank reconciliations.
Review local expense reports to ensure accuracy and compliance with internationally accepted financial practices before reimbursement.
Coordinate with program and administrative staff to ensure transactions are properly coded.
Maintain a good system of records.
Prepare wire transfer requests, if any.
Coordinate with the bank for information regarding balance account, bank statements, exchange rates, etc.
Work with the Finance Director to ensure compliance with internationally accepted financial practices and procedures.
Prepare financial reports, as required.
Communicate information in a way that demonstrates a basic understanding of development assistance work, project culture, values, and practices.
Perform other tasks, as assigned.
QUALIFICATIONS:
University degree in accounting, finances or related field is required.
Minimum of three years’ experience in accounting is required.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Experience with computerized accounting systems is required.
Strong analytical skills are required.
Multi-tasking with positive attitude is required.
Knowledge of payroll and tax issues.
Ability to establish and maintain effective, sustainable relationships with project staff and bank officials, as well as the development community is required.
Prior experience with international organizations or international-funded projects is highly desirable.
Experience working in a conflict environment is a plus.
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
CLICK HERE TO APPLY
0 comments:
Post a Comment